Financial Aid Policies / Disclosures
Financial Policies and Procedures
Tuition and Fee Rates per Semester - Undergraduate
Undergraduate General Semester Fees: Fees are non-refundable, not pro-rated, and apply to all students.
Registration Fee $105
Online Services Fee $105
Media Lab Fee $105
Student Activity Fee $35
Per Semester Totals $350 Domestic students $750 International students
Non-Degree Students $150
Tuition and Fee Rates per Semester - Graduate
New Student Enrollment Deposit
New student deposit $100.00 Non-refundable, applied toward tuition and fees. Required to secure enrollment in upcoming classes.
Application Fee: $50.00 Payable upon submission of application, non-refundable
Transcript Fee $ 10.00 Charge for each transcript (expediting services extra)
Duplicate Diploma $ 25.00 Charge for each request
Prior Learning Assessment Fee $ 90.00 Evaluation fee per credit
Graduation Fee $ 125.00 Payable upon the last semester of degree completion
Returned Check Fee $ 35.00 Per occurrence
Duplicate Stipend/Stop Fee $ 35.00 Per occurrence (if address changed without notifying school)
Online Course Transfer Fee $ 50.00 For deferring the start date of an online course already in session
Verification of Application Date
Regulations governing the Title IV student financial aid programs require institutions to verify applicant- reported data in certain instances. These regulations also require institutions to develop written policies and procedures to carry out the verification process (34CFR668.53).
Verification is the process of checking the accuracy of information submitted by applicants when they apply for financial aid. All records and other materials used in completing the application will be saved in the student’s financial aid folder, either electronically or paper format. This information will be needed later to prove the information submitted is correct. After submitting the FAFSA, the student will receive a SAR which includes a summary of application information and the determination of the expected family contribution (EFC). This EFC is the result of computations involving the financial and non-financial data submitted on the application. The method of computation is applied to all students uniformly. The specific computations involved in the calculation may be obtained by contacting the Financial Aid Administrator (FAA).
The Central Processing System (CPS) selects potential students who apply for aid for verification. When a student is selected, they will be notified by email and must submit all required documents no later than 30 days from the request. To be eligible for benefits, students selected for verification will be asked to provide some or all of the following items:
- Verification Worksheet (provided by Pillar’s Financial Aid office)
- Tax Transcripts (provided by IRS)
- Non-filers may be required to submit an Income Verification Worksheet (provided by Financial aid office) AND Non-filers’ statement (provided by IRS)
- HS Diploma or Equivalent
- Student Identification
All students who have been selected for verification by the US Department of Education (ED) must complete verification before finalizing federal financial aid.
COMMENTS CODES AND CONFLICTING DATA
If the student receives a comment code (C-Code) on the FAFSA, this must be resolved before awarding aid. The student will be notified upon receiving the ISIR that they need to supply additional documentation. This documentation will be reviewed to clear the code. When information is received that conflicts with data reported on an application or the Financial Aid Counselor has reason to believe the data reported is inaccurate, the applicant is contacted to verify the information and may be asked to provide additional supporting documentation. All conflicts must be resolved before finalizing the Federal Financial Aid.
AWARD CHANGES DUE TO VERIFICATION
If verification of information results in a change of award amount, the student will be notified via email. If a loan has already been certified, adjustments will be made to ensure an overpayment of funds will not occur. If an interim disbursement of Pell has been made, the Financial Aid Officer will notify the Financial Aid Director if any overpayment needs to be returned.
Payment of Student Accounts
All semester expenses must be paid in US currency. Students are billed for tuition based upon their registration schedule. Fees are charged according to the schedules shown above.
After Financial Aid eligibility is verified, students must then pay in full any remaining balance by the first day of class, or have made the first payment of an authorized installment payment plan.
Class registration is not complete until the balance is paid or installment payments have begun.
1. Students will not be seated for class at the beginning of a semester unless any remaining balance is paid in full or an authorized installment payment plan is in effect to satisfy the balance.
2. If a student reneges on an installment payment plan, or if for any reason there is a balance remaining on the student’s account, Pillar will make a determination as to whether the student may continue in the semester.
3. If a student has a balance remaining on account for any reason, Pillar may determine to withdraw the student from all courses and grant no academic credit. Should this occur, transcripts will display a WP for Withdrawn Passing or a WF for Withdrawn Failing based upon course work completed at the time of the withdrawal.
4. Should Pillar determine to allow a student to remain in class even when there is an outstanding balance on the student’s account, Pillar shall not forfeit their right to enforce these policies or make other determinations at any time.
Student Account HOLD Status:
Students who have not paid their balance in full, or who fail to maintain their payment schedule on an installment plan, may be placed on FINANCIAL HOLD.
When a student’s account is in FINANCIAL HOLD status, the student will not receive grades or academic credit for classes attended, recommendation letters will not be permitted to be sent on the students behalf, transcripts will not be sent to other academic institutions, and the student will not be permitted to graduate or enroll in additional classes.
A late payment fee may be added to any unpaid balance according to the following schedule:
- Balance of $100 to $1,000 $25
- Balance of $1,000 to $5,000 $50
- Balance in excess of $5,000 $75
Accounts with a past due balance of 120 days may be given over to a collection agency who shall pursue all legal channels for collecting the monies owed; the student will also pay for all collection fees.
Payment Plan Options:
Students who wish to pay all or any portion of their balance on an installment basis may take advantage of a payment plan. Payment plans must be established directly through the Pillar College Student Accounts office. All payment plans must be approved by Pillar College.
Please note: if a student misses payments on a payment plan, the student is expected to satisfy the entire balance with Pillar College immediately. Pillar College may, at their sole discretion and without reason, deny the student’s eligibility to participate in a payment plan option.
Withdrawal of Course(s):
A student who is considering dropping or withdrawing from one or all courses is strongly urged to seek advisement, as appropriate, from his/her course instructor, his/her academic advisor, and Student Specialist. Dropping or withdrawing from a course(s) may affect issues concerning, but not limited to, financial aid eligibility and satisfactory progress towards graduation.
A student who decides to drop or withdrawal from one or more courses during or after the add-drop refund period, as indicated on the refund schedule below, may do so by contacting their Specialist in the Enrollment Service Center. The student must submit an official withdrawal form to the Enrollment Service department. A copy of the same is also in our website, see link below.
Once the withdrawal form is processed by the office of the Registrar, the student will receive a W for the withdrawn course, and both student and instructor of record will receive notification that the student has withdrawn from the course.
Official Withdrawal form:
Financial Aid Policies and Procedures Students receiving Title IV aid who stop attending all classes and receive an FF grade will be treated as unofficial withdrawals. Students who are suspended from all courses based on unexcused absences will be treated as unofficial withdrawals.
Students who do not re-enroll for a subsequent semester will be treated as unofficial withdrawal. For unofficial withdrawals, the withdrawal date is defined as the last documented date of attendance at an academically related activity, as defined by Federal Regulations.
An institution must determine the withdrawal date for a Title IV recipient who unofficially withdraws no later than 30 days after the end of the semester in which the student unofficially withdrew or the end of the academic year in which the student unofficially withdrew, whichever is earlier. Number of days in the semester, the percentage of time the student completed for the semester determines the “earned percentage.” The earned percentage is based on calendar days in the semester, including weekends. Only scheduled breaks of at least 5 days will be excluded. The length of the break is determined by counting from the first day of the breakup to the next day on which classes are offered. The weekends preceding and following the break are counted as part of the break unless Saturday classes are scheduled. If Saturday classes are scheduled in the weekend preceding the break, only the Sunday would be counted as part of the break. If Saturday classes are scheduled in the weekend following the break, neither Saturday nor Sunday is counted as part of the break.
Refund Schedule: Students who withdraw from or drop courses are eligible for refunds of tuition according to the following schedule:
Week 1 – 100% Week 2 – 80% Week 3 – 50% Week 4 – 0%
Week 1 – 100% Week 2 – 80% Week 3 – 50% Week 4 – 0%
Week 1 – 100% Week 2 – 80% Week 3 – 0%
Any LEAD Term
Week 1 – 100% Week 2 – 80% Week 3 – 50% Week 4 – 0%
Note: No tuition refunds will be issued under the LEAD program after the third week of a semester, even if classes enrolled for have not yet begun.
Enrollment in any LEAD term financially obligates the student for the entire four class semester. Unlike a Traditional program, the courses in a LEAD program semester are taken one after another in a series. A student enrolls in the entire four class semester, not only the first class of the semester.
Withdrawing from or dropping classes may result in a change to a student’s Financial Aid status. Certain Federal or State grants and loans, as well as Pillar College scholarships and grants, are based upon how many credits a student is taking at any one time. If withdrawing from or dropping a class changes the student’s status from full-time to less-than-full-time, financial aid that had been credited to the student may be removed (and in most cases refunded to the government).
This may result in the student owing a balance to Pillar College for charges that previously appeared to be covered by the financial aid.
If a student drops within the 100% drop period and tuition costs are reversed, the student will still be held responsible to pay for the Semester Fee of $350.
When a student receives financial aid that is for more than Pillar College is charging, in most cases the law requires Pillar College to forward those excess funds to the student in the form of a payment called a stipend. (Exceptions include VA and NJ-TAG funding, as examples.) However, if a student withdraws from classes and falls below full-time status, any money that had already been sent to the student as a stipend might have to be repaid to Pillar College immediately. This is not a Pillar College policy; this is required by the Federal Government and other granting agencies.
Important Notice: Every student should be very careful about withdrawing from or dropping classes without first considering the financial implications.
Student Financial Aid Rights
A Pillar College student has the right:
Student Financial Aid Responsibilities
(Any student who fails to maintain these responsibilities may forfeit eligibility for Financial Aid from any source, at Pillar College’s sole discretion.)
A Pillar College student has the responsibility:
The IRS requires that students who receive grants and scholarships that are in excess of tuition, books and fees must report excess as income on their Federal Income Tax returns as well as on the FAFSA (Worksheet C).
If your Financial Aid, including your Student Loan(s), exceeds your charges for the term, you will be issued the difference in the form of a stipend check. It generally takes two to three weeks after the date Pillar College receives the funds for stipend checks to be issued. Stipend checks are sent to the student through U.S. mail.
Standards of Academic Progress
To receive Financial Aid, students must maintain a cumulative grade point average of a 2.0 © or better.
Probation and Suspension from Financial Aid
All students receiving Financial Aid at Pillar College are required to meet qualifying standards. Students are placed on probation from the Financial Aid program if qualifying standards of the Financial Aid program are not met.
Suspension of Financial Aid will occur if standards are not met by the end of the probation period. Aid will also be suspended for the semester if credit hours attempted fall below the credit hour criteria.
If you have extenuating circumstances impacting your financial condition, or a situation you were unable to document when completing the FAFSA form, and if you believe the EFC calculated for you is too high or too low, please request a Financial Aid Professional Judgment form from the Financial Aid Office. Under certain limited circumstances the Financial Aid Office can submit an appeal on your behalf to adjust the EFC, and possibly alter the amount of financial aid for which you are eligible.
Company Reimbursement and Deferment Guidelines
Even when waiting for company reimbursement for tuition and fees, students must make arrangements to pay the balance on their account. Refer to the student account policies in the Payment of Student Account information of this catalog. Completing the FAFSA and taking out loans will aid students in paying for tuition, fees and other costs. Students may also establish a payment plan by contacting the Pillar College Student Accounts office.
There is no provision under which Pillar College can wait for a student to be reimbursed by their employer in order to pay the tuition and charges.
Special Note of Caution: Scholarship Scams
Don’t fall prey to fraud. Be careful when searching for information on student financial aid. Make sure information and offers are legitimate. The College Scholarship Fraud Prevention Act enhances protection against fraud in student financial assistance.
For free information on how to avoid Scholarship Scams call 1-877-382-4357 or visit The Federal Trade Commissions (FTC) website www.ftc.gov/scholarshipscams
Admissions & Aid
Financial Aid Policies / Disclosures