Pillar College is hiring. If you desire to work in a growing, Christ-centered higher-education work environment, this is the place for you. When opportunities are available, please send letter of interest and a resume with at least 3 references to email@example.com. Please include a personal statement of faith in your letter of interest.
Job Title: Administrative Assistant
Department: Division of Graduate Studies
Position: Regular Part-Time
Under the direction of the Dean of Graduate Studies, the Administrative Assistant for Graduate Studies will be fully responsible for providing effective clerical and office management for all day-to-day operations; manage the Dean’s calendar, conducting research in order to prepare materials, managing the Dean’s tasks, coordinating confidential and sensitive communications among graduate school units and campus administration. To assist the Dean with the management of graduate-level degree academic departments. The position requires a confident personality, while also demanding a strong attention to detail and communication excellence.
Supervision Received: Immediate Supervision
- General Supervision
- Coordinates activities
Supervises Fellow Workers
ADMISSIONS AND RECRUITMENT
- Maintain permanent records and track students during the application and assessment process and other data-research needed for the Division of Graduate Studies on enrollment and academic records.
- Assist the Dean in handling telephone inquiries about graduate-level academic programs.
- Transfer completed files to the Registrar’s Office for evaluation in a timely manner.
- Directing students to the appropriate faculty member/advisor.
- Conduct short research projects requiring collection and reporting of data.
- Work collaboratively in a diverse, inclusive and student-centered environment, and the ability to work with students with various learning styles, cultures, identities, and life-experiences.
- Schedule meetings with parties external to the College, e.g., business community and educational organizations.
- Fully responsible for providing effective clerical and office management for all day-to-day operations of the Dean of Graduate Studies.
- To be a welcoming, knowledgeable and efficient resource for callers and visitors to the Graduate Studies Office.
- Maintain electronic calendar for Dean including critical dates for activities of the Division of Graduate Studies, college meetings/events and outside meetings.
- Support the Dean in other related duties as required.
- Some travel between campuses may be required.
BUDGETING AND REPORTING
- Oversee the preparation of payment vouchers for all approved expenditures for the Dean’s signature and submit to the Business Office for payment.
- Develop and implement office procedures and records, utilizing database systems to support and facilitate the processes involved in course enrollment, and retention.
- Create and maintain procedure manuals for all operations of the Division.
- Assist the Dean in a variety of tasks involved in organizing and maintaining the program.
- Assist the Dean with publication of the course and location schedules.
- Oversee the copying and assembly of material for students and faculty.
- In coordination with the Academic Staff, assist with arrangements for commencement exercises.
- Assist other program staff with duties and responsibilities as needed.
- Assist the Dean with the management of graduate-level degree academic departments.
- Maintain and update Faculty and Student Handbooks once yearly.
- Monitor student attendance and academic progress.
- Compile and summarize student evaluations of the curriculum and instruction.
- Monitor web site for Graduate Studies changes and report to Marketing; as well as catalog changes.
- Assist in the preparation of marketing, recruitment and instructional materials.
- Communicate with printers concerning our materials for timely production and delivery.
- Represent Pillar College and Graduate Studies to campus, business, church and community groups.
ORIENTATIONS AND TRAININGS
- Assist with Student Orientations
- Schedule and coordinate Faculty Orientations, Faculty Development Seminars
- Proficient in MS Office products
- Proficient in Adobe Suite products
- Knowledge of CampusVue database desirable
- Bachelor’s degree desired.
- Must have proven Christian character and spiritual maturity.
- Demonstrated ability to independently implement strategies and initiatives
- Excellent written and verbal communication skills to communicate appropriately with a wide variety of constituents.
- Ability to balance, plan and work on multiple tasks at a given time.
- Excellent customer service ethic and high expectations for quality.
- Evidence of “outcomes-oriented” performance required.
- Proven ability to work as a member of a team.
- Excellent interpersonal skills to relate easily with warmth, sincerity and enthusiasm to the college’s constituents, staff, and members of sister ministries.
- Excellent interpersonal skills in one-on-one interaction, both in person and over the phone.
Pleasant, professional environment with shared office space.
Regular interaction with staff and potential students.
Fast paced, up-beat atmosphere requiring innovation, responsibility and independence within a team-oriented setting.
Some light lifting, bending, and stair climbing as needed.
Ability to work with high energy for long hours, as may be required the day of an event.
20-25 hours/week, flexible schedule available.
Job Title: Admissions Coordinator
Our Admissions team is focused on positively impacting the lives of today’s college-bound students. This team is committed to building high-impact relationships in order to guide and assist students through our College’s enrollment process.
The Admissions Coordinator is an exciting position for an energetic, fast-paced, goal-oriented and results-driven individual who is passionate about Christ-centered Higher Education and helping students succeed. The Admissions Coordinator will be the face of our College and represent our College with the highest ethics as he/she works with prospective students to enroll and enable them for success through their educational journey. The Admission Coordinator will be able to work alone and with a team — to meet our College’s expectations and reinforce a high quality, end-to-end learner experience.
Send Resume and Cover Letter to: email: firstname.lastname@example.org. No Phone Calls Please.
Job Title: Student Worker
Position: Part-time hourly (not to exceed 20 hours weekly)
Status: Federal Work Study
Student worker, preferably a business major with interest in marketing. Student will assist staff in coordinating office procedures or activities in the Communications Department.
- General Supervision
WORK PERFORMED includes but is not limited to the following:
- Manager incoming and upcoming project calendar
- Filing documents in departmental files
- Make phone calls on behalf of the department
- Manage E-blast list
- Copying, sorting and shredding materials
- Compiling information as requested by the departmental supervisor
- Checking and verifying work to maintain accuracy of outgoing collateral
- Conducting research using the internet as requested
- Scheduling appointments for the department
- Other projects as assigned
- Upload social media content as need
- Current enrollment as a matriculating student with a cum GPA of 2.5 or above
- Commitment to Christ.
- Strong communication and interpersonal skills interacting with students, parents, faculty, staff and the general public.
- Multi-tasked orientated, attention to detail, self-starter
- Must have an interest in learning business marketing
Pleasant, professional environment. Shared office space. Regular interaction with staff, faculty and students. Required to work non-business hours during enrollment and registration periods.
75% of the time is spent sitting at desk using the computer and phone.
Job Title: English and ESL Instructor
Status: Adjunct Faculty
Pillar College is seeking qualified and experienced ESL and English instructors to teach day, evening, and weekend courses in composition and literature at various locations in New Jersey and Florida: Newark, Paterson, Somerset and Miami.
Qualifications for English instructors: Ph.D or master’s degree in English Literature or Rhetoric and Composition.
Qualifications for ESL instructors: Master’s degree in TESOL, or closely related field; TESOL/ESL certification completed.
Job Title: Director of Library and Career Services
Department: Student Engagement/Academic Affairs
Status: Faculty Status
ABOUT THE PILLAR COLLEGE LIBRARY
The Pillar College Library plays a vital role in supporting the mission of the institution in addition to keeping strong faculty/student research resources.
The library serves the combined locations of the college, containing approximately 700 students, 112 faculty and adjuncts and 66 support staff. The library servers as an environment conducive to study and research. It operates on a twelve month calendar year. Open daily during the academic year with adjustments for summer and holiday hours.
The Pillar College Library contains over 3000 print volumes and provides access to a large variety of databases.
Overview of the Roles and Responsibilities of the Director of the Library
The Director of the library is responsible for providing strong leadership in areas of library management, to include personnel management, organization, strategic planning, priority setting, fiscal management, policy and program development and facilities planning and maintenance.
For future hiring in this position I would encourage the college to seek an applicant with significant experience with budgets, library operations, recruiting/hiring, professional leadership, development of Long range plans in the areas of instruction and financially.
PRIMARY RESPONSIBILITIES: Library Services
* Appreciate the diverse needs of library patrons, such as undergraduates, graduate students, professional students, faculty, staff, alumni, and the community, and promote a service based environment to support these constituencies effectively.
* Plan and manage the resources of the library to meet current needs as well as plan for future initiatives.
* Ensure that the library stays at the forefront of changes in technology, communication, instruction, outreach and delivery of information.
* Foster relationships with the college community and external sources to improve library services and facilities, enhance the quality of resources, and increase operational efficiency.
* Align library services with advances in research, instructional delivery, curriculum development, and academic study.
* Provide leadership to staff and students.
* Develop, implement and advance the Libraries’ mission and the mission of Pillar College.
PRIMARY RESPONSIBILITIES: Career Services
* Design, develop, execute and evaluate a comprehensive career development program which supports student satisfaction and graduation outcomes; organizing and sharing responsibilities with staff where appropriate.
* Organize job fairs, events and/or coursework for career preparation curriculum, advising academic leaders and faculty where appropriate.
* Coordinate with Academic Chairs, Deans and Alumni on discipline-specific professional networks as sources for internships and job placement opportunities
* Counsel students one-on-one regarding all career services offered, maintaining confidentiality as appropriate. Refer students to other help resources, such as psychological counseling, if and when indicated.
* Partner with faculty to help students develop self-promotional tools such as web pages and Linkedin profiles, and/or special skills in areas such as grant writing, discipline-specific networking and applying their developing arts skills to related industries.
* Incorporate service tools such as Career Assessment Inventories, and job posting systems
Education & Experience
* Earned Master’s degree in Library and Information Sciences from an ALA accredited college or university
* Five years or more of academic teaching and/ or administration and supervision in higher education or in organizations requiring comparable skills and background.
* Commitment to Pillar College Christian distinctives, including a Christ-centered curriculum, an evangelical theological approach, and appreciation of diverse Christian backgrounds and traditions.
* Vibrant Christian walk, characterized by mature relationships with others, consistent devotional life, and active involvement with local church.
· Articulate in written and oral communications.
· Able to develop teamwork while organizing people and ideas.
· Creative in problem solving and conflict resolution.
· Initiates ideas and inspires responsibility appropriately.
· Maintains high expectations and positive collegial relationships.
· Adaptability within a diverse and urban cultural community.
Pleasant, professional environment.
Regular interaction with staff, faculty and students.
Long periods of standing in the classroom during instruction. Light to heavy depending on upon assignments.
To apply, send Cover Letter and Curriculum Vitae to HR@pillar.edu